Teach Yourself VISUALLY™ PowerPoint® 2016

Published by
John Wiley & Sons, Inc.
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www.wiley.com

Published simultaneously in Canada

Copyright © 2016 by John Wiley & Sons, Inc., Indianapolis, Indiana

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Library of Congress Control Number: 2015946004

ISBN: 978-1-119-07470-0 (pbk); ISBN: 978-1-119-07496-0 (ePDF); ISBN: 978-1-119-07467-0 (ePub)

Trademark Acknowledgments

Wiley, Visual, the Visual logo, Teach Yourself VISUALLY, Read Less - Learn More and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/or its affiliates. PowerPoint is a registered trademark of Microsoft Corporation in the U.S. and/or other countries. All other trademarks are the property of their respective owners. John Wiley & Sons, Inc. is not associated with any product or vendor mentioned in this book.

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FOR PURPOSES OF ILLUSTRATING THE CONCEPTS AND TECHNIQUES DESCRIBED IN THIS BOOK, THE AUTHOR HAS CREATED VARIOUS NAMES, COMPANY NAMES, MAILING, E-MAIL AND INTERNET ADDRESSES, PHONE AND FAX NUMBERS AND SIMILAR INFORMATION, ALL OF WHICH ARE FICTITIOUS. ANY RESEMBLANCE OF THESE FICTITIOUS NAMES, ADDRESSES, PHONE AND FAX NUMBERS AND SIMILAR INFORMATION TO ANY ACTUAL PERSON, COMPANY AND/OR ORGANIZATION IS UNINTENTIONAL AND PURELY COINCIDENTAL.

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Credits

Acquisitions Editor
Aaron Black

Project Editor
Maureen S. Tullis

Copy Editor
Scott D. Tullis

Technical Editor
Vince Averello

Manager, Content Development & Assembly
Mary Beth Wakefield

Vice President, Professional Technology Strategy
Barry Pruett

Editorial Assistant
Jessie Phelps

Production Editor
Barath Kumar Rajasekaran

Proofreading
Debbye Butler

About the Authors

Barbara Boyd is the author of Innovative Presentations For Dummies with Ray Anthony and was a contributor to Killer Presentations with Your iPad, written by Ray Anthony and Bob LeVitus. She is also the author of iPhone All-In-One For Dummies and Macs All-In One For Dummies, both with Joe Hutsko. She writes about technology, food, travel, and country life in Italy. When not writing, she divides her time between Rome and an olive farm in Calabria.

Ray Anthony is a dynamic keynote speaker and a national leading authority in advanced presentation engineering, training, consulting, and executive coaching. He founded and is president of the Anthony Innovation Group in The Woodlands, Texas. Ray’s clients include numerous Fortune 500 companies, the CIA, NASA, and the military. An expert in business creativity and innovation, he has a passion for helping people use creativity in ways that will boost their careers, bring prosperity to their organizations, and enrich their lives.

Authors’ Acknowledgments

This book, like any, is a collaborative effort. Our thanks go to Acquisitions Editor Aaron Black for asking us to write this book, and to the executive and support staff at Wiley who do all the invisible background work to make these books happen. A special thank you goes to Project Editor Maureen Tullis and the editing team at T-Squared Consulting, who coached us through learning the new-to-us style of the Teach Yourself Visually series and, without complaint and with much patience, put up with changes at the eleventh hour. Thank you to Technical Editor Vince Averello for keeping us on our technical toes and doing an accurate, detailed job. Last but not least, a shout out to our literary agent Carole Jelen ― we wouldn’t have written this book without her guidance and support.

How to Use This Book

Who This Book Is For

This book is for the reader who has never used this particular software application but is familiar with the workings of PCs in general and specifically the Windows operating system. It is also for readers who want to expand their knowledge about PowerPoint 2016.

The Conventions in This Book

Steps

This book uses a step-by-step format to guide you easily through each task. Numbered steps are actions you must do; bulleted steps clarify a point, step, or optional feature; and indented steps give you the result.

Notes

Notes give additional information — special conditions that may occur during an operation, a situation that you want to avoid, or a cross reference to a related area of the book.

Icons and Buttons

Icons and buttons show you exactly what you need to click to perform a step.

Tips

Tips offer additional information, including warnings and shortcuts.

Bold

Bold type shows command names, options, and text or numbers you must type.

Italics

Italic type introduces and defines a new term.

Teach Yourself VISUALLY™ PowerPoint® 2016

Table of Contents

Cover

Chapter 1: Starting with PowerPoint Basics

Introducing PowerPoint

Explore the PowerPoint Start Screen

Create a Presentation in Backstage View

Save a Presentation

Explore Normal View

Navigate PowerPoint Views

Navigate Slides

Work with Ribbon Groups, Commands, and Galleries

Using the Quick Access Toolbar

Arrange Presentation Windows

Close a Presentation

Using Help

Chapter 2: Creating a Presentation

Understanding Slide Structure

Understanding Layouts and Placeholders

Using Layouts with Content Placeholders

Add a Slide

Change a Slide Layout

Make a Duplicate Slide

Insert a Slide from Another File

Delete a Slide in Normal or Slide Sorter View

Chapter 3: Using Themes and Templates

Understanding Themes

Explore the Anatomy of a Theme

Search for Themes and Templates Online

Apply a Theme to Selected Slides

Apply a Theme to All Slides

Add a Section with a Different Theme

Change Theme Colors

Modify the Background

Apply a Texture or Picture Background

Save Your Own Theme

Make a Theme the Default for New Presentations

Save a Template

Chapter 4: Writing and Formatting Text

Type and Edit Text on a Slide

Format Text Color and Style

Format Text Font and Size

Cut, Copy, and Paste Text

Format Bulleted Lists

Using the Spelling Check Feature

Using the Research Feature

Chapter 5: Adding Charts and Tables

Insert a Table

Format a Table

Insert a Chart

Format a Chart

Edit Chart Data

Insert a SmartArt Graphic

Edit SmartArt

Using SmartArt Layout Effects

Chapter 6: Working with Clip Art, Shapes, and Objects

Insert Clip Art

Select Objects

Move Objects

Resize Objects

Change Object Order

Group and Ungroup Objects

Draw a Shape

Add Text to a Shape

Merge Shapes

Format Objects

Color with the Eyedropper

Apply a New Effect

Add a Text Box

Add WordArt

Arrange Objects with Smart Guides

Using the Grid and Guides

Nudge Objects

Align Objects

Flip and Rotate Objects

Chapter 7: Incorporating Media

Insert a Picture

Add a Border

Adjust Brightness and Contrast

Adjust Color

Using Artistic Effects

Crop a Picture

Remove the Background from a Picture

Insert a Screenshot

Create a Photo Album

Insert Video and Audio Clips

Record an Audio Clip

Trim Audio Clips

Trim Video Clips

Insert Video from the Internet

Insert a Hyperlink

Chapter 8: Enhancing Slides with Action

Understanding Animations and Action Buttons

Explore the Animation Pane

Apply an Animation

Preview an Animation

Add an Animation

Change Animation Effects

Change the Animation Trigger

Modify Animation Timing

Reorder Animations

Add a Motion Path

Remove an Animation

Apply a Transition

Remove a Transition

Advance a Slide after a Set Time Interval

Add a Transition Sound

Set a Transition Speed

Insert an Action Button

Chapter 9: Organizing Slides

Go to an Individual Slide

Move a Slide

Copy and Paste a Slide

Hide a Slide

Zoom In the View

Change Aspect Ratio

Change Slide Orientation

View Slides in Grayscale

Group Slides into Sections

Chapter 10: Working with Outlines

Display Outline View

Understanding How Outline and Slide Content Relate

Enter Presentation Content in an Outline

Move Slides and Bullet Points in an Outline

Promote and Demote Items

Collapse and Expand an Outline

Edit Outline Content

Insert Slides from an Outline

Chapter 11: Using Masters

Understanding Masters

Understanding Slide Master Elements

Open and Close Slide Master View

Remove a Placeholder

Insert a Placeholder

Add a Footer

Add a Date

Set Up Slide Numbers

Insert a Graphic in Slide Master View

Omit Master Graphics on a Slide

Work with Multiple Masters

Insert a New Blank Master

Preserve Master Slides

Rename Master Slides

Work with the Handout Master

Work with the Notes Master

Create a Custom Slide Layout

Chapter 12: Finalizing a Slide Show

Save a Presentation to OneDrive

Send a Presentation for Review

Add and Delete Comments

Review Comments

Compare Presentations

Protect a Presentation

Select a Show Type and Show Options

Specify Slides to Include

Rehearse Timing

Record a Narration

Chapter 13: Presenting a Slide Show

Prepare to Present

Start and End a Show

Navigate Among Slides

Zoom In

Use the Pointer

Mark Up with Pen and Highlighter

Erase Annotations

Display Slide Show Help

Enable Presenter View

Use Presenter View

Switch to a Different Program

Chapter 14: Sharing a Presentation

Make a PDF Document from a Presentation

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!