Office 2013 For Dummies®

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Copyright © 2013 by John Wiley & Sons, Inc., Hoboken, New Jersey

Published by John Wiley & Sons, Inc., Hoboken, New Jersey

Published simultaneously in Canada

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Library of Congress Control Number: 2012956422

ISBN 978-1-118-49715-9 (pbk); ISBN 978-1-118-49714-2 (ebk); ISBN 978-1-118-62022-9 (ebk); ISBN 978-1-118-62028-1 (ebk)

Manufactured in the United States of America

10 9 8 7 6 5 4 3 2 1

About the Author

The author, Wallace Wang, currently exists as a carbon-based life form, consuming precious natural resources for his own survival at the expense of the rest of the planet. Despite his dislike of unnecessary complexity, the author actually enjoys what computers can do, even if they tend to fail spectacularly in everyday use at the worst possible time (details, details . . .). Besides writing computer books, the author also enjoys studying movies and performing stand-up comedy just to do something creative that involves human beings as opposed to machines. In addition, the author also refers to himself in the third person in imitation of professional athletes and other personages who like pretending that they’re more important than they really are.

Dedication

This book is dedicated to all those people forced to use Microsoft Office because everyone else uses it so they have to use it too. To all those people searching for mental relief from the collective insanity that results from standards imposed upon the unwilling, this book and its instructions are dedicated to making your life easier and more bearable so you can actually use your computer for a change.

Author's Acknowledgments

I’d like to thank all the friendly people who helped put this book together, especially Pat O’Brien. Additional thanks go to my radio co-hosts (Wes Sample, Dane Henderson, Sherri Diaz, and Joe Shattuck) at My107.9FM in beautifully isolated Alpine, California where we host a weekly radio show called “Notes From the Underground.” Thanks also go to Johannes Gutenberg for inventing the printing press, which is currently being defeated by armies of people dismissing the invention of mass printing by refusing to read any books at all.

Publisher's Acknowledgments

We’re proud of this book; please send us your comments at http://dummies.custhelp.com. For other comments, please contact our Customer Care Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax 317-572-4002.

Some of the people who helped bring this book to market include the following:

Acquisitions, Editorial, and Vertical Websites

Project Editor: Pat O’Brien

Acquisitions Editor: Bob Woerner

Senior Copy Editor: Barry Childs-Helton

Technical Editor: Vince McCune

Editorial Manager: Kevin Kirschner

Editorial Assistant: Annie Sullivan

Sr. Editorial Assistant: Cherie Case

Cover Photo: © iStockphoto.com / Cary Westfall

Cartoons: Rich Tennant (www.the5thwave.com)

Composition Services

Project Coordinator: Kristie Rees

Layout and Graphics: Carl Byers, Jennifer Creasey

Proofreaders: Lindsay Amones, Toni Settle

Indexer: Sharon Shock

Publishing and Editorial for Technology Dummies

Richard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary Bednarek, Executive Acquisitions Director

Mary C. Corder, Editorial Director

Publishing for Consumer Dummies

Kathleen Nebenhaus, Vice President and Executive Publisher

Composition Services

Debbie Stailey, Director of Composition Services

Office 2013 For Dummies®

Visit www.dummies.com/cheatsheet/office2013 to view this book's cheat sheet.

Table of Contents

Introduction

Who Should Buy This Book

How This Book Is Organized

Part I: Getting Started with Microsoft Office 2013

Part II: Working with Word

Part III: Playing the Numbers with Excel

Part IV: Making Presentations with PowerPoint

Part V: Getting Organized with Outlook

Part VI: Storing Stuff in Access

Part VII: The Part of Tens

How to Use This Book

Conventions

Icons Used in This Book

Getting Started

Part I: Getting Started with Microsoft Office 2013

Chapter 1: Introducing Microsoft Office 2013

Starting an Office 2013 Program

Introducing the Microsoft Office Ribbon

The File tab

Using the Ribbon

Deciphering Ribbon icons

Identifying Ribbon icons

Displaying dialog boxes

Minimizing the Ribbon

Using the Quick Access Toolbar

Using the Quick Access icons

Adding icons

Removing icons

Moving the Quick Access toolbar

Customizing an Office 2013 Program

Changing the file format and default location

Customizing the Ribbon icons

Exiting Office 2013

Chapter 2: Selecting and Editing Data

Adding Data by Pointing

Selecting Data

Selecting data with the mouse

Selecting data with the keyboard

Selecting multiple chunks of data with the mouse and keyboard

Editing Text with the Pop-up Toolbar

Deleting Data

Cutting and Pasting (Moving) Data

Copying and Pasting Data

Using Paste Options

Dragging with the Mouse to Cut, Copy, and Paste

Undo and Redo

Sharing Data with Other Office 2013 Programs

Using the Office Clipboard

Viewing and pasting items off the Office Clipboard

Deleting items from the Office Clipboard

Chapter 3: Modifying Pictures

Adding (and Deleting) Pictures

Manipulating Pictures

Moving a picture

Resizing a picture

Rotating a picture

Enhancing Pictures

Choosing visual effects

Choosing a picture style

Adding a border around a picture

Chapter 4: Getting Help from Office 2013

Browsing the Help Window

Searching in the Help Window

Making the Help Window Easier to Read

Resizing and pinning the Help window

Enlarging the text in the Help window

Printing the text in the Help window

Part II: Working with Word

Chapter 5: Typing Text in Word

Moving the Cursor with the Mouse

Moving the Cursor with the Keyboard

Navigating through a Document

Navigating with the mouse

Using the Go To command

Finding and Replacing Text

Using the Find command

Customizing text searching

Searching by headings

Browsing through pages

Using the Find and Replace command

Checking Your Spelling

Checking Your Grammar

Viewing a Document

Switching between views

Using Read Mode view

Using Outline view

Chapter 6: Formatting Text

Changing the Font

Changing the Font Size

Changing the Text Style

Changing Colors

Changing the color of text

Highlighting text with color

Using Text Effects

Justifying Text Alignment

Adjusting Line Spacing

Making Lists

Indenting list items

Converting list items back into text

Customizing a list

Renumbering numbered lists

Using the Ruler

Adjusting left and right paragraph margins

Defining indentation with the Ruler

Using Format Painter

Using Styles

Using Templates

Removing Formatting from Text

Chapter 7: Designing Your Pages

Inserting New Pages

Adding (and Deleting) a Cover Page

Inserting Page Breaks

Inserting Headers and Footers

Creating a header (or footer)

Defining which pages display a header (or footer)

Deleting a header (or footer)

Organizing Text in Tables

Creating a table by highlighting rows and columns

Creating a table with the Insert Table dialog box

Creating a table with the mouse

Creating a table from existing text

Formatting and Coloring a Table

Selecting all or part of a table

Aligning text in a table cell

Picking a table style

Resizing columns and rows

Sorting a Table

Deleting Tables

Deleting an entire table

Deleting rows and columns

Deleting cells

Deleting cell borders

Making Text Look Artistic

Creating drop caps

Creating WordArt

Dividing Text into Columns

Editing columns

Removing columns

Previewing a Document before Printing

Defining page size and orientation

Using Print Preview

Part III: Playing the Numbers with Excel

Chapter 8: The Basics of Spreadsheets: Numbers, Labels, and Formulas

Understanding Spreadsheets

Storing Stuff in a Spreadsheet

Typing data into a single cell

Typing data in multiple cells

Typing in sequences with AutoFill

Formatting Numbers and Labels

Formatting numbers

Formatting cells

Navigating a Spreadsheet

Using the mouse to move around in a spreadsheet

Using the keyboard to move around a spreadsheet

Naming cells

Searching a Spreadsheet

Searching for text

Searching for formulas

Editing a Spreadsheet

Editing data in a cell

Changing the size of rows and columns with the mouse

Typing the size of rows and columns

Adding and deleting rows and columns

Adding sheets

Renaming sheets

Rearranging sheets

Deleting a sheet

Clearing Data

Printing Workbooks

Using Page Layout view

Adding a header (or footer)

Printing gridlines

Defining a print area

Inserting (and removing) page breaks

Printing row and column headings

Defining printing margins

Defining paper orientation and size

Printing in Excel

Chapter 9: Playing with Formulas

Creating a Formula

Organizing formulas with parentheses

Copying formulas

Using Functions

Using the AutoSum command

Using recently used functions

Editing a Formula

Conditional Formatting

Comparing data values

Creating conditional formatting rules

Data Validation

Goal Seeking

Creating Multiple Scenarios

Creating a scenario

Viewing a scenario

Editing a scenario

Viewing a scenario summary

Auditing Your Formulas

Finding where a formula gets its data

Finding which formula(s) a cell can change

Checking for Errors

Chapter 10: Charting and Analyzing Data

Understanding the Parts of a Chart

Creating a Chart

Editing a Chart

Moving a chart on a worksheet

Moving a chart to a new sheet

Resizing a chart

Using the Chart Tools

Changing the chart type

Changing the data source

Switching rows and columns

Changing the parts of a chart

Designing the layout of a chart

Deleting a chart

Using Sparklines

Creating a Sparkline

Customizing a Sparkline

Deleting a Sparkline

Organizing Lists in Pivot Tables

Creating a pivot table

Rearranging labels in a pivot table

Modifying a pivot table

Filtering a pivot table

Summing a pivot table

Slicing up a pivot table

Creating PivotCharts

Part IV: Making Presentations with PowerPoint

Chapter 11: Creating a PowerPoint Presentation

Defining the Purpose of Your Presentation

Creating a PowerPoint Presentation

Designing a presentation with Slide view

Designing a presentation with Outline view

Working with Text

Typing text in a text box

Formatting text

Aligning text

Adjusting line spacing

Making numbered and bulleted lists

Making columns

Moving and resizing a text box

Rotating a text box

Chapter 12: Adding Color and Pictures to a Presentation

Applying a Theme

Changing the Background

Choosing a solid color background

Choosing a gradient background

Choosing a picture background

Adding Graphics to a Slide

Placing picture files on a slide

Placing clip art on a slide

Creating WordArt

Capturing screenshots

Resizing, moving, and deleting graphic images

Rotating graphics

Layering objects

Adding Movies to a Slide

Searching for a video on the Internet

Searching for video on your computer

Trimming a video

Coloring a video

Formatting the shape of a video

Adding Sound to a Slide

Adding an audio file off the Internet

Adding audio from a file

Recording audio

Chapter 13: Showing Off a Presentation

Spell-Checking Your Presentation

Organizing Slides in Sections

Adding a section

Expanding and collapsing a section

Deleting a section

Adding Visual Transitions

Adding slide transitions

Text and graphic transitions

Using the Animation Painter

Adding Hyperlinks

Creating web page hyperlinks

Creating hyperlinks to external files

Running a program through a hyperlink

Viewing a Presentation

Creating a custom slide show

Hiding a slide

Organizing with Slide Sorter view

Creating Handouts

Part V: Getting Organized with Outlook

Chapter 14: Managing E-Mail with Outlook

Configuring E-Mail Settings

Creating E-Mail

Creating a new e-mail message

Replying to an e-mail message

Using a stored e-mail address to create a new e-mail message

Attaching Files to Messages

Reading and Organizing E-Mail

Grouping messages into categories

Changing the appearance of the Reading Pane

Retrieving a file attachment from a message

Deleting E-Mail Messages

Chapter 15: Calendars, Contacts, and Tasks

Setting Appointments

Making an appointment

Viewing appointments

Deleting an appointment

Storing Names and Addresses

Adding a name

Viewing names

Searching names

Managing Tasks

Storing a task

Searching tasks

Viewing tasks

Part VI: Storing Stuff in Access

Chapter 16: Using a Database

Understanding the Basics of a Database

Designing a Database

Editing and Modifying a Database

Naming a field

Adding and deleting a field

Defining the type and size of a field

Typing Data into a Database

Using Datasheet view

Using Form view

Creating a form

Viewing and editing data in a form

Editing a form

Closing and Saving a Database

Closing a database

Exiting Access

Chapter 17: Searching, Sorting, and Querying a Database

Searching a Database

Searching for a specific record

Filtering a database

Sorting a Database

Querying a Database

Creating a simple query

Creating a crosstab query

Creating a query that finds duplicate field data

Creating an unmatched query

Viewing, renaming, closing, and deleting queries

Chapter 18: Creating a Database Report

Using the Report Wizard

Manipulating the Data in a Report

Switching a report to Layout view

Counting records or values

Sorting a field

Filtering a field

Editing a Report

Resizing fields

Deleting fields

Making Reports Look Pretty

Applying themes

Creating conditional formatting

Deleting a Report

Part VII: The Part of Tens

Chapter 19: Ten Tips for Using Office 2013

Saving Office 2013 Files

Password-Protecting Your Files

Guarding against Macro Viruses

Customize the Ribbon

Save to SkyDrive

When in Doubt, Right-Click the Mouse

Freezing Row and Column Headings in Excel

Displaying Slides Out of Order in PowerPoint

Reduce Spam in Outlook

Setting up Outlook’s junk e-mail filter

Creating a Safe Senders list

Creating a Blocked Senders list

Using Office Web and Windows RT

Chapter 20: Almost Ten Ways to Make Office 2013 Easier to Use

Build Your Own Apps for Office

Collaborating with the Review Tab

Using Word’s References Tab

Using Excel’s Data Tab

Saving and Sending Files

Encrypting a File

Checking File Compatibility

Ignoring the Silly Office Ribbon

Cheat Sheet

Introduction

Welcome to the most popular office productivity software in the world. If you’re already familiar with Microsoft Office 2007 or Microsoft Office 2010, you’ll find that the new Microsoft Office 2013 is familiar enough to use right away with minimal training, but comes jam-packed with additional features to make Office even more useful than ever before. If you’ve been using a much older version of Office (such as Office 2003 or earlier), you’ll find Office 2013 to be a radical leap forward in both features and its new user interface.

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!