PowerPoint® 2003 For Dummies®

by Doug Lowe

PowerPoint® 2003 For Dummies®

Published by
Wiley Publishing, Inc.
111 River St.
Hoboken, NJ 07030-5774
www.wiley.com

Copyright © 2003 by Wiley Publishing, Inc., Indianapolis, Indiana

Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

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Library of Congress Control Number: 2003101866

ISBN: 978-0-7645-3908-4

1B/RW/QZ/QT/IN

Manufactured in the United States of America

10 9 8 7 6 5

About the Author

Doug Lowe has written enough computer books to line all the birdcages in California. His most recent books (other than this one, of course) are Office 2002 Quick Reference For Dummies, Internet Explorer 5.5 For Dummies, and Networking For Dummies, Fifth Edition.

Although Doug has yet to win a Pulitzer Prize, he remains cautiously optimistic. He is hopeful that George Lucas will pick up the film rights to this book and suggests PowerPoint Episode 1: The Phantom Presentation as a working title.

Doug lives in sunny Fresno, California, where the motto is “Give Us Electricity or Give Us . . . Uh, No . . . Just Give Us Electricity!” with his wife Debbie, a trio of daughters (Rebecca, Sarah, and Bethany), and a pair of female golden retrievers (Nutmeg and Ginger, the original Spice Girls).

Dedication

To Debbie, Rebecca, Sarah, and Bethany.

Author’s Acknowledgments

I’d like to thank everyone at Wiley who helped this new edition come together: Melody Layne for getting the project rolling, project editor Kala Schrager for seeing it through, copy editor Rebekah Mancilla for dotting all the t’s and crossing all the i’s, technical editor Doug Sahlin for making sure it works the way I say it does, and everyone else who pitched in.

I’d also like to thank everyone who helped out with previous editions of this book: Andrea Boucher, Garret Pease, Steve Hayes, Kel Oliver, Nancy DelFavero, Grace Jasmine, Rev Mengle, Tina Sims, Pam Mourouzis, Leah Cameron, Jim McCarter, Kezia Endsley, Becky Whitney, and Michael Partington.

Publisher’s Acknowledgments

We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/.

Some of the people who helped bring this book to market include the following:

Acquisitions, Editorial, and Media Development

Project Editor: Kala Schrager

Acquisitions Editor: Melody Layne

Copy Editor: Rebekah Mancilla

Technical Editor: Doug Sahlin

Editorial Manager: Kevin Kirschner, Carol Sheehan

Media Development Manager: Laura VanWinkle

Media Development Supervisor: Richard Graves

Editorial Assistant: Amanda Foxworth

Cartoons: Rich Tennant (www.the5thwave.com)

Production

Project Coordinator: Kristie Rees

Layout and Graphics: Seth Conley, Michael Kruzil, Barry Offringa, Lynsey Osborn

Proofreaders: John Tyler Connoley, Carl William Pierce, TECHBOOKS Production Services

Indexer: Joan Griffitts

Publishing and Editorial for Technology Dummies

Richard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary C. Corder, Editorial Director

Publishing for Consumer Dummies

Diane Graves Steele, Vice President and Publisher

Joyce Pepple, Acquisitions Director

Composition Services

Gerry Fahey, Vice President of Production Services

Debbie Stailey, Director of Composition Services

Contents

Title

Introduction

About This Book

How to Use This Book

What You Don’t Need to Read

Foolish Assumptions

How This Book Is Organized

Icons Used in This Book

Where to Go from Here

Part I : Basic PowerPoint 2003 Stuff

Chapter 1: Opening Ceremonies

What in Sam Hill Is PowerPoint?

Introducing PowerPoint Presentations

Starting PowerPoint

Customizing Your Settings

Navigating the PowerPoint Interface

The View from Here Is Great

Creating a New Presentation

Displaying Your Presentation!

Printing Your Presentation

Saving Your Work

Opening a Presentation

Closing a Presentation

Exiting PowerPoint

Chapter 2: Editing Slides

Moving from Slide to Slide

Working with Objects

Editing a Text Object

Selecting Text

Using Cut, Copy, and Paste

Oops! I Didn’t Mean It (The Marvelous Undo Command)

Deleting a Slide

Duplicating a Slide

Finding Text

Replacing Text

Rearranging Your Slides in Slide Sorter View

Chapter 3: Outlining Your Presentation

Calling Up the Outline

Using the Outlining Toolbar

Selecting and Editing an Entire Slide

Selecting and Editing One Paragraph

Promoting and Demoting Paragraphs

Adding a New Paragraph

Adding a New Slide

Moving Text Up and Down

Expanding and Collapsing the Outline

Creating a Summary Slide

Chapter 4: Doing It with Style

Checking Spelling As You Go

Spell Checking After-the-Fact

Using the Thesaurus

Capitalizing Correctly

Using Style Checker Options

Using the AutoCorrect Feature

Using Smart Tags

Chapter 5: Don’t Forget Your Notes!

Understanding Notes

Adding Notes to a Slide

Adding an Extra Notes Page for a Slide

Adding a New Slide from Notes Page View

Printing Notes Pages

Displaying Notes on a Separate Monitor

Random Thoughts about Notes

Chapter 6: Printing Your Presentation

The Quick Way to Print

Using the Print Dialog Box

Using the Print Preview Command

Chapter 7: Show Time!

Setting Up a Slide Show

Starting a Slide Show

Setting Up a Projector

Keyboard and Mouse Tricks for Your Slide Show

The John Madden Effect

Rehearsing Your Slide Timings

Running a Presentation over a Network

Using Custom Shows

Packaging Your Presentation on a CD

Chapter 8: Help!

Meet the Assistant

Summoning the Assistant

Asking a Question

Getting a Tip

Changing Assistants

Help the Old-Fashioned Way

Searching for Lost Help Topics

Getting Help on the Internet

Repairing a Broken Office

Part II : Making Your Presentations Look Mahvelous

Chapter 9: Fabulous Text Formats

Changing the Look of Your Characters

Biting the Bulleted List

Creating Numbered Lists

Lining Things Up

Setting Tabs and Indents

Spacing Things Out

Chapter 10: Working with Pictures and Clip Art

Exploring the Many Types of Pictures

Using Clip Art

Dropping In Some Clip Art

Moving, Sizing, and Stretching Clip Art

Cropping a Picture

Adding Embellishments to a Picture

Editing a Clip Art Picture

Colorizing a Clip Art Picture

Getting Clip Art from the Internet

Inserting Pictures from a File

Inserting a Picture Directly from a Scanner or Digital Camera

Chapter 11: A Slide of a Different Color

Using Color Schemes

Shading the Slide Background

Using Other Background Effects

Coloring Text and Objects

Chapter 12: Yes, Master! (Igor’s Favorite Chapter)

Working with Masters

Modifying the Slide Master

Changing the Title Master

Adjusting the Handout and Notes Masters

Using Masters

Using Headers and Footers

Yes, You Can Serve Two Masters

Restoring Lost Placeholders

Chapter 13: All About Templates

Creating a Presentation Based on a Template

Switching Templates

Creating a New Template

Creating a New Default Template

Part III : PowerPoint Gone Wild

Chapter 14: Drawing on Your Slides

Some General Drawing Tips

Working with the Drawing Toolbar

Drawing Simple Objects

Using AutoShapes

Drawing a Polygon or Free-form Shape

Drawing a Curved Line or Shape

Creating a Text Box

Setting the Fill, Line, and Font Color

Setting the Line Style

Applying a Shadow

Adding 3-D Effects

Flipping and Rotating Objects

Drawing a Complicated Picture

Chapter 15: Charts, Diagrams, and Other Embellishments

Creating a Chart

Creating and Inserting a Diagram

Working with Organization Charts

Working with Other Diagrams

Creating Fancy Text with WordArt

Using Tables

Chapter 16: Lights! Camera! Action! (Adding Sound and Video)

Getting Ready to Add Sound to a Slide

Investigating Sound Files

Inserting a Sound Object

Playing a Sound Over Several Slides

Playing a Track from a CD

Recording a Narration

Working with Video

Chapter 17: Animation: It Ain’t Disney, But It Sure Is Fun

Using Slide Transitions

Using Animation Schemes

Custom Animation

Making Text Jiggle

Chapter 18: Working with Hyperlinks and Action Buttons

Using Hyperlinks

Using Action Buttons

Chapter 19: Creating a Video Presentation with Microsoft Producer

Introducing Microsoft Producer

Creating a Producer Presentation

Editing a Presentation

Saving and Publishing a Presentation

Viewing a Presentation

Part IV : PowerPoint and the Net

Chapter 20: Going Online with PowerPoint

Saving a Presentation on a Web Server

Opening a Presentation from a Web Server

Using an FTP Site

Adding an FTP Site to Your Computer

Using the Web Toolbar

Using Presentation Broadcast

Chapter 21: Creating Web Pages with PowerPoint

About PowerPoint Web Pages

Setting the Web Options

Saving a Presentation as a Web Page

Chapter 22: Online Collaborations

Using PowerPoint’s Reviewing Features

Using SharePoint Team Services

Part V : The Part of Tens

Chapter 23: Ten PowerPoint Commandments

I. Thou Shalt Frequently Savest Thy Work

II. Thou Shalt Storeth Each Presentation In Its Proper Folder

III. Thou Shalt Not Abuseth Thy Program’s Formatting Features

IV. Thou Shalt Not Stealeth Copyrighted Materials

V. Thou shalt abideth by thine color scheme, auto-layout, and template

VI. Thou Shalt Not Abuse Thine Audience with an Endless Array of Cute Animations

VII. Remember Thy Computer Gurus, to Keep Them Happy

VIII. Thou Shalt Backeth Up Thy Files Day by Day

IX. Thou Shalt Fear No Evil, for Ctrl+Z Is Always with Thee

X. Thou Shalt Not Panic

Chapter 24: Ten Tips for Creating Readable Slides

Try Reading the Slide from the Back of the Room

No More than Five Bullets, Please

Avoid Small Text

Avoid Excessive Verbiage Lending to Excessively Lengthy Text That Is Not Only Redundant but Also Repetitive and Reiterative

Use Consistent Wording

Avoid Clashing Colors

Watch the Line Endings

Keep the Background Simple

Use Only Two Levels of Bullets

Keep Charts and Diagrams Simple

Chapter 25: Ten Ways to Keep Your Audience Awake

Don’t Forget Your Purpose

Don’t Become a Slave to Your Slides

Don’t Overwhelm Your Audience with Unnecessary Detail

Don’t Neglect Your Opening

Be Relevant

Don’t Forget the Altar Call

Practice, Practice, Practice

Don’t Panic

Expect the Unexpected

Don’t Be Boring

Chapter 26: Ten Things That Often Go Wrong

I Can’t Find My File

I’ve Run Out of Disk Space

I’ve Run Out of Memory

PowerPoint Has Vanished!

I Accidentally Deleted a File

It Won’t Let Me Edit That

Something Seems to Be Missing

What Happened to My Clip Art?

One of the Toolbars (Or Toolbar Features) Is Missing

The Projector Doesn’t Work

Chapter 27: Ten Things That Didn’t Fit Anywhere Else

Important Keyboard Shortcuts You Should Know

Creating 35mm Slides

Editing More Than One Presentation at a Time

Stealing Slides from Other Presentations

Exploring Document Properties

Using Passwords to Protect Your Presentations

Protecting Your Rights

Organizing Your Files

Customizing PowerPoint’s Menus and Toolbars

Setting PowerPoint’s Options

Using Macros

Introduction

W elcome to PowerPoint 2003 For Dummies, the book written especially for those who are lucky enough to use this latest and greatest version of PowerPoint and want to find out just enough to finish that presentation that was due yesterday.

Do you ever find yourself in front of an audience, no matter how small, flipping through flip charts or shuffling through a stack of handwritten transparencies? You need PowerPoint! Have you always wanted to take your notebook computer with you to impress a client at lunch, but you don’t know what to do with it between trips to the salad bar? Have you ever spent an entire afternoon stuck in an airport, realizing that weather conditions were making you miss a major meeting and that if you could phone in your presentation, you would finally get that promotion you have deserved for the past year? You need PowerPoint!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!