Word 2007 All-in-One Desk Reference For Dummies

by Doug Lowe

Word 2007 All-in-One Desk Reference For Dummies®

Published by
Wiley Publishing, Inc.
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Hoboken, NJ 07030-5774
www.wiley.com

Copyright © 2007 by Wiley Publishing, Inc., Indianapolis, Indiana

Published by Wiley Publishing, Inc., Indianapolis, Indiana

Published simultaneously in Canada

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Library of Congress Control Number: 2006939587

ISBN: 978-0-470-04058-4

Manufactured in the United States of America

10 9 8 7 6 5 4 3 2

1B/RY/QR/QX/IN

About the Author

Doug Lowe has written enough computer books to line all the birdcages in California. His other books include PowerPoint 2007 For Dummies, Java All-in-One Desk Reference For Dummies, and Networking For Dummies, Sixth Edition.

Although Doug has yet to win a Pulitzer Prize, he remains cautiously optimistic. He is hopeful that George Lucas will pick up the film rights to this book and suggests PowerPoint Episode 2,007: The Phantom Presentation as a working title.

Doug lives in sunny Fresno, California, where the motto is either “We Love Arnold!” or “We Hate Arnold!” (we can’t decide which) with his wife, Debbie, and a couple of crazy dogs.

Dedication

To Debbie, Rebecca, Sarah, and Bethany.

Author’s Acknowledgments

I’d like to thank the whole crew at Wiley who helped with this edition. Melody Layne got the project rolling and nudged it along when it needed nudging. Project editor Mark Enochs did a great job keeping everything afloat and was very patient as deadlines came and chapters didn’t. Copy editor Virginia Sanders did a fantastic job with all the details, including dotting all the t’s and crossing all the i’s, or something like that. Stuart Stuple gave the entire manuscript a thorough technical review and made many excellent suggestions. And, of course, many other people pitched in.

Publisher’s Acknowledgments

We’re proud of this book; please send us your comments through our online registration form located at www.dummies.com/register/.

Some of the people who helped bring this book to market include the following:

Acquisitions, Editorial, and Media Development

Project Editor: Mark Enochs

Acquisitions Editor: Melody Layne

Copy Editor: Virginia Sanders

Technical Editor: Stuart Stuple

Editorial Manager: Leah Cameron

Media Development Manager: Laura VanWinkle

Editorial Assistant: Amanda Foxworth

Sr. Editorial Assistant: Cherie Case

Cartoons: Rich Tennant (www.the5thwave.com)

Composition Services

Project Coordinator: Adrienne Martinez

Layout and Graphics: Claudia Bell, Carl Byers, Stephanie D. Jumper, Barbara Moore, Rashell Smith, Erin Zeltner

Proofreaders: John Greenough, Jessica Kramer, Techbooks

Indexer: Techbooks

Anniversary Logo Design: Richard Pacifico

Publishing and Editorial for Technology Dummies

Richard Swadley, Vice President and Executive Group Publisher

Andy Cummings, Vice President and Publisher

Mary Bednarek, Executive Acquisitions Director

Mary C. Corder, Editorial Director

Publishing for Consumer Dummies

Diane Graves Steele, Vice President and Publisher

Joyce Pepple, Acquisitions Director

Composition Services

Gerry Fahey, Vice President of Production Services

Debbie Stailey, Director of Composition Services

Contents

Title

Introduction

About This Book

How to Use This Book

How This Book Is Organized

Icons Used in This Book

Where to Go from Here

Book I : The Brave New Word

Chapter 1: Getting to Know Word 2007

Starting Word

What Is All This Stuff?

Unraveling the Ribbon

The View from Here Is Great

Typing and Editing Text

Printing Your Masterpiece

Saving Your Work

Opening a Document

Closing a Document

Exiting Word

Chapter 2: Managing Your Documents

Creating a New Document

Opening Documents

Opening Recently Used Documents

Using the Save As Command

Save Options

Password Protecting Your Files

Chapter 3: Working with Templates

Understanding How Templates Work

The Normal.dotm Template

Creating a New Document Based on a Template

Creating a Document from an Online Template

Changing the Template Attached to a Document

Activating the Developer Tab on the Ribbon

Creating Your Own Templates

Using Global Templates

How Word Resolves Duplicate Template Elements

Using the Organizer

Chapter 4: Printing Your Documents

Printing the Quick Way

Using the Print Dialog Box

Using the Print Preview Command

Chapter 5: Help!

Several Ways to Get Help

Finding Your Way Around the Help System

Getting Help on the Internet

Book II : Editing and Text Formatting

Chapter 1: Getting Around Your Documents

The Most Basic Way to Move Around a Document

Using the Scroll Bar

Rolling Around with the Mouse Wheel

Using the Go To Command

Just Browsing

Going Back . . .

Using Bookmarks

Using the Document Map

Using Thumbnails

Chapter 2: Basic Text Formatting

Understanding Formatting

Formatting Text

Formatting Paragraphs

All About Tabs

The Ten Commandments of Formatting

Chapter 3: Working with Styles

Understanding Styles

Applying Styles with the Styles Gallery

Finding Your Own Style

Stepping Beyond the Styles Gallery

Better Living through Styles

Neat Things to Do with Styles

Chapter 4: Editing Techniques

Selecting Text

Deleting Text

Using the Clipboard

Dragging and Dropping

Undo and Repeat

Finding and Replacing

Chapter 5: All About AutoCorrect and AutoFormat

Using AutoCorrect

Using AutoFormat

Using AutoFormat As You Type

Chapter 6: Spell-Checking and the Thesaurus

Using the Spelling and Grammar Checker

Using the Thesaurus

Using Other Proofing Tools

Chapter 7: Working with Outlines and Master Documents

Working with Outlines

Working with Master Documents

Book III : Formatting Pages

Chapter 1: Basic Page Formatting and Sections

Formatting the Page

Hyphenating Your Text

Inserting Page Numbers

Working with Headers and Footers

Understanding Sections

Chapter 2: Formatting Fancy Pages

Creating Columns

Adjusting the Column Width

Forcing a Column Break

Adding a Cover Page

Creating a Background

Chapter 3: Creating Lists

Creating a List Automatically

Creating a List the Button Way

Formatting a List

Creating Deviant Bullets

Creating Crazy Numbering Schemes

Breaking and Continuing a Numbered List

Working with Lists with Two or More Levels

Changing the Look of a List with Many Levels

Using Fields to Create Sequence Numbers

Book IV : Inserting Bits and Pieces

Chapter 1: Drawing Shapes on Your Document

Some General Drawing Tips

Drawing Simple Objects

Creating Other Shapes

Drawing a Polygon or Free-Form Shape

Drawing a Curved Line or Shape

Styling Your Shapes

Setting the Shape Fill

Setting the Shape Outline

Applying a Shadow

Adding 3-D Effects

Flipping and Rotating Objects

Drawing a Complicated Picture

Chapter 2: Inserting Pictures and Clip Art

Exploring the Many Types of Pictures

Using Clip Art

Inserting Pictures

Inserting a Picture from a File

Playing with Your Pictures

Adding Style to Your Pictures

Applying a Picture Shape

Applying Picture Effects

Adjusting the Color and Such

Wrapping Text Around Your Picture

Chapter 3: Creating Charts and Diagrams

Understanding Charts

Adding a Chart to Your Document

Pasting a Chart from Excel

Changing the Chart Type

Working with Chart Data

Changing the Chart Layout

Changing the Chart Style

Using the Layout Tab to Embellish Your Chart

Understanding SmartArt

Creating a SmartArt Diagram

Tweaking a SmartArt Diagram

Working with Organization Charts

Chapter 4: Working with Tables

Understanding and Creating Tables

Using the Table Tools Tabs

Editing Tables

Using Tabs in a Table

Using Table Styles

Merging Cells to Create Headings

Designating Heading Rows that Repeat from Page to Page

Splitting a Table

Sorting a Table

Using Table Formulas

Converting Text to a Table (And Vice-Versa)

Chapter 5: Inserting Fancy Text

Using Text Boxes

I’ve Been Framed!

Adding Captions to Your Pictures

Creating Fancy Text with WordArt

Drawing a Callout

Chapter 6: Other Things You Can Insert in Your Documents

Inserting a Cover Page

Inserting a Drop Cap

Inserting Symbols

Inserting an Equation

Book V : Publish or Perish

Chapter 1: Blogging with Word

Introducing Word’s Blogging Features

Creating and Editing Blog Posts

Registering a Blog Account

Publishing Blog Posts

Inserting Hyperlinks and Stuff

Chapter 2: Working with SharePoint

Understanding How SharePoint Documents Are Organized

Connecting Your Document to SharePoint

Accessing the Document Workspace

Using a Document Library

Chapter 3: Collaborating with the Review Tab

Reviewing Documents

Working with Comments

Tracking Changes

Comparing Documents

Protecting a Document

Book VI : Using Reference Features

Chapter 1: Creating a Table of Contents or Table of Figures

Understanding Tables of Contents

Creating a Table of Contents

Updating a Table of Contents

Adding Text

Beyond Heading Styles

Creating a Table of Figures or Other Similar Tables

Chapter 2: Working with Footnotes and Endnotes

Adding a Footnote

Changing the Footnote Format

Changing the Reference Marks

Finding a Footnote Reference

Chapter 3: Indexing Your Masterpiece

Mark Those Index Entries

Creating an Index

Updating an Index

Marking a Range of Pages

Creating Subentries

See Also . . .

Isn’t There an Easier Way?

Chapter 4: Citations and Bibliographies

Creating References and Sources

Creating a Bibliography

Managing Your Sources

Chapter 5: I Object! (To Tables of Authorities, That Is)

Marking Citations

Creating a Table of Authorities

Updating a Table of Authorities

Adding Your Own Categories

Disclaimer of Warranties and Limit of Liability

Book VII : Mailings

Chapter 1: Creating Envelopes and Labels

Printing an Envelope

Printing Labels

Creating Custom Labels

Chapter 2: Faxing and E-Mailing Documents

Sending a Fax

Sending a Document Via E-Mail

Chapter 3: Using the Mail Merge Wizard

Understanding Mail Merge

Using the Mail Merge Wizard

Using the Mailings Tab on the Ribbon

Chapter 4: Advanced Mail Merge Tricks

Other Types of Merges

Fun Things to Do with the Data Source

Book VIII : Customizing Word

Chapter 1: Customizing the User Interface

Customizing the Quick Access Toolbar

Dealing with Old-Style Custom Toolbars

Creating Custom Keyboard Shortcuts

Chapter 2: Opting for Options

What’s with All the Options?

The Popular Tab

The Display Tab

The Proofing Tab

The Save Tab

The Advanced Tab

The Customize Tab

The Add-Ins Tab

The Trust Center Tab

The Resources Tab

Chapter 3: Working with Fields

Understanding Fields

Inserting a Field

Keyboard Shortcuts for Working with Fields

Another Way to Insert Fields

Formatting Field Results with Switches

Updating a Field

Preventing a Field from Being Updated

Field Code Reference

Chapter 4: Creating Custom Forms

Understanding Forms

Creating a Form Template

Creating a Text Field

Creating a Check Box Field

Creating a Drop-Down Field

Filling Out a Form

Adding Help to a Form Field

Using Preprinted Forms

Book IX : Features for Developers

Chapter 1: Recording and Using Macros

Where Do All the Macros Go?

Doing the Macro Recorder Dance

Macro Recording Tips

Running a Macro

Editing a Macro

Simple Macro Edits That Don’t Require a Ph.D. in VBA

Using Auto Macros

Chapter 2: Programming with VBA

The Basic Structure of VBA Macros

Basic Elements of VBA

Working with Variables and Data

Using Strings

Of Objects, Properties, and Methods

Controlling Your Programs

For/Next Loops

User Input and Output

User-Defined Procedures and Functions

Chapter 3: More Programming: Using Word’s Object Model

An Overview of Important Word Objects

Using the Application Object

Working with Documents

Understanding Selection and Range Objects

Moving Selections and Ranges

Working with Text

Formatting Text

Chapter 4: Creating UserForms

Understanding UserForms

Creating a UserForm

Working with Controls

Using Command Buttons

Using Labels

Using Text Boxes

Using Frames

Using Check Boxes and Option Buttons

Using Combo Boxes

Using List Boxes

: Further Reading

Introduction

Welcome to Word 2007 All-in-One Desk Reference For Dummies, the book written especially for those of you who use Word on a daily basis and need a handy reference to all the various and sundry things this mighty program can do. This book contains all the basic and not-so-basic information you need to know to get the most out of Word, whether you use it to compose simple letters or write 200-page government grants.

About This Book

Word 2007 All-in-One Desk Reference For Dummies is a big book that’s actually made up of nine smaller books, each of which covers a specific aspect of using Word. You find minibooks on such topics as editing your documents, formatting pages, mailings, and customizing Word to make it work the way you want it to.

Word 2007 All-in-One Desk Reference For Dummies doesn’t pretend to be a comprehensive reference for every detail of these topics. Instead, this book shows you how to get up and running fast so that you have more time to do the things you really want to do. Designed using the easy-to-follow format, this book helps you get the information you need without laboring to find it.

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!

Lesen Sie weiter in der vollständigen Ausgabe!